Privacy Policy
Last updated: February 2026
1. Introduction
The International Policy Review ("IPR", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform.
IPR is a student-led policy journal operating under IE University. By using our platform, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
Personal Information
When you apply or create an account, we collect:
- Name and contact information (email address)
- Academic information (university, degree program, graduation year)
- Application materials (writing samples, research proposals)
- Profile information you choose to provide
Usage Information
We automatically collect:
- Log data (IP address, browser type, pages visited)
- Device information
- Usage patterns and preferences
3. How We Use Your Information
We use your information to:
- Process and evaluate applications
- Manage your participation as a writer or editor
- Facilitate the editorial process
- Send notifications about deadlines and updates
- Generate certificates for published work
- Improve our platform and services
4. Data Sharing
We do not sell your personal information. We may share your information with:
- Chapter heads and editors (limited to what's necessary for the editorial process)
- Service providers (email, hosting, analytics)
- Partner universities (for joint publications, with your consent)
- Legal authorities (when required by law)
5. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Application data is retained for the duration of the application cycle plus one year. Published work records are retained indefinitely.
6. Your Rights (GDPR)
Under GDPR, you have the right to:
- Access - Request a copy of your personal data
- Rectification - Request correction of inaccurate data
- Erasure - Request deletion of your data ("right to be forgotten")
- Restriction - Request limitation of processing
- Portability - Receive your data in a structured format
- Objection - Object to processing of your data
To exercise these rights, contact us at ipr.club@ie.edu.
7. Security
We implement appropriate technical and organizational measures to protect your personal information, including encryption, secure hosting, and access controls. However, no method of transmission over the Internet is 100% secure.
8. Cookies
We use essential cookies to maintain your session and preferences. We do not use tracking cookies or third-party advertising cookies.
9. Contact Us
For questions about this Privacy Policy or your personal data, contact:
International Policy Review
IE University
Email: ipr.club@ie.edu
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.